Welfare Call 2025 Annual Forum
Every Child Included: Insights and Strategies for Virtual School Leaders
York Forum
Date: Friday 20th June
Venue: The Milner York, Station Road, York YO24 1AA
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London Forum
Date: Friday 27th June
Venue: Woburn House, 20-24 Tavistock Square, London, WC1H 9HQ
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Both events will cover the same content. You can see the agenda items and Electives/workshops in the details below.
WELFARE CALL FORUM
Conference Theme: “Every Child Included: Insights and Strategies for Virtual School Leaders”
Explore the evolving landscape of support and services for vulnerable children: addressing the needs of Children in Care, Children in Need, Child Protection, Kinship Care, SEND, and the impact of legislation changes on families and social care interaction
Overview
The Welfare Call Forums are a platform where clients come together to discover and share innovative ideas that transform the monitoring of vulnerable children.
Welfare Call’s exclusive, invitation-only client conference will bring together a diverse range of professionals, from Virtual School headteachers to data managers, education consultants, and performance managers from Local Authorities. This event will offer a blend of thought-provoking presentations and insightful discussions, supporting professional development by equipping attendees with valuable knowledge on the evolving role and expectations of Virtual Schools.
Participants will leave with a deeper understanding of how Welfare Call’s systems and services can support them in navigating the changing landscape of education and social care. The conference will also offer interactive workshops, networking opportunities, and expert insights on how Virtual Schools can adapt and thrive in this shifting environment, while ensuring vulnerable children receive the support they need.
AGENDA FOR THE DAY
Morning
08:15 – 09:00 – Registration and Refreshments
09:00 – 09:25 – Welcome and Overview of the day
09:25 – 10:15 – Supporting Children in Kinship Care
10:15 – 11.15 – Innovative Virtual School Solutions
11:15 – 11:30 – Networking and Refreshments
11:30 – 12:30 – Elective Stream 1
Afternoon
12:30 – 13:30 – Lunch and Networking
13:30 – 14:30 – Elective Stream 2 (Repeats of stream 1)
14:30 – 15:30 – Welfare Call – Lighthouse Solution
15:30 – 16:00 – Networking and Refreshments
16:00 – 16:30 – Closing Remarks and Q&A
16:30 – Event Closes
ELECTIVES/WORKSHOPS
The same content will be covered in the AM and PM sessions
1. End-of-Year Annual Reporting Guidance for Virtual Schools and Local Authorities using Welfare Calls Services
Synopsis: As Virtual Schools and Local Authorities prepare for their end-of-year reporting, this workshop offers essential guidance on how to effectively leverage Welfare Calls services to ensure accurate, thorough, and timely reporting across all key areas.
This collaborative session will focus on Welfare Call’s core services: Attendance and Attainment Monitoring, Electronic Personal Education Plans (ePEP), and Data Analytics building on, and adding to, our guidance supplement already published. Attendees will gain valuable insights into how these services align with the data cycle, ensuring that key data points are harvested, analysed, and reported correctly.
Attendees will gain a comprehensive understanding of where to locate essential data to meet local authority and regulatory standards for their end-of-year reporting.
2. Navigating the Future of Education: ePEP Strategies for Virtual Schools and Local Authorities
Synopsis: In this engaging one-hour session, we will delve into the critical role that ePEP (electronic Personal Education Plans) play for Virtual Schools. The session will feature a panel discussion with Virtual School Headteachers, who will discuss real-world successes, challenges, and effective strategies for ensuring the creation and maintenance of high-quality PEP documents.
Additionally, the session will offer an exclusive showcase of Welfare Call’s ePEP system, demonstrating its latest features and advancements. Attendees will gain a firsthand look at our new user-friendly UX/UI designs, along with a detailed exploration of how the system supports the tracking and management of PEPs.
3. Effective Strategies for Monitoring Children in Need (CIN) and Children on Child Protection Plans (CP): Leveraging Welfare Call Services and Best Practices from Virtual Schools
Synopsis: This workshop is designed to provide Virtual Schools with practical strategies for monitoring and supporting Children in Need (CIN) and those on Child Protection Plans (CP). These vulnerable children require consistent, tailored interventions to ensure their safety, wellbeing, and educational progress. Drawing on best practice models from Virtual Schools, this session will explore how to effectively track and monitor these children using a multi-agency approach and the reporting mechanisms that Welfare Call offers.
Through this workshop, participants will learn how to build a comprehensive monitoring and reporting system that ensures CIN and CP children are given the appropriate support, guidance and interventions where needed. This session will provide key insights from Virtual School leaders on how they overcame specific challenges related to the monitoring of CIN and CP children and how Welfare Calls service help complement their approach.
Booking Form
STALL HOLDERS AT THE FORUM
Cornerstone
Cornerstone VR is a versatile, virtual reality-based learning and intervention tool designed for professionals working with vulnerable children and their families.
Focusing on trauma, abuse, neglect, and societal pressures, the programme offers a 360° experiential learning environment, allowing users to ‘walk in the shoes’ of children, offering insights from pre-birth to adolescence.
As an Attachment Research Community approved training provider, Cornerstone VR collaborate with virtual schools across the UK to bring complex concepts like trauma and ACEs to life, helping adults gain a deeper understanding of the child’s perspective. This approach builds empathy, improves decision-making and strengthens relationships, leading to positive change.
Contact details: www.cornerstonevr.co.uk | [email protected] | 0808 1756 414
The Attachment Research Community
The Attachment Research Community (ARC) is a charitable organisation set up in 2017 by virtual school heads, school leaders, psychologists, training organisations and academics, with a mission for ‘every school to be attachment and trauma aware’.
ARC’s purpose is to support all schools and education settings to be attachment and trauma aware in their practice for the benefit of all members of the learning community and particularly the most vulnerable, by bringing together, sharing and celebrating best practice.
Fresh Start in Education
Fresh Start in Education is a dynamic and innovative company providing bespoke educational support and reintegration services for young people who face challenges in mainstream education.
Specialising in one-to-one interventions, Fresh Start works collaboratively with schools, local authorities, and families to empower students with personalised strategies that meet their needs. Our goal is to build confidence, inspire hope and create pathways for students to achieve personal and academic success, regardless of their circumstances. By creating a nurturing and inclusive environment, Fresh Start aims to inspire positive change and equip young people with the tools to thrive both in and beyond the classroom. https://freshstartineducation.co.uk/
